First review of applications will be November 30. Interested parties should send resume and cover letter to You can view a printable pdf of this job description HERE.

Job Description

Reports to:

Executive Director


25-30 hours per week at $15 per hour ($18,750 per year – 50 week year) Must be able to work a flexible schedule to include daytime, evening, and weekend hours. Must be comfortable with MS Office, Google Drive.


Candidate must believe in the value of the arts in the Spearfish community and the importance of the Matthews Opera House as a cornerstone of community life. Candidate must be high energy, outgoing, and comfortable conversing with a broad range of artists, patrons, business leaders and community visitors about all aspects of the arts center and its operations. Must have a mature demeanor and represent the Matthews in a professional manner. Good writing, spelling, budgeting, and organizational skills are required. Must also have a creative spirit and enjoy the arts. 

The Community Engagement Officer will regularly work on:

  • Outreach projects, residencies, and events
  • Recruitment, development and maintenance of organizational sponsorships and donors
  • Recruitment, development and training of volunteers
  • Front of House events management
  • Administration of Festival in the Park


  • Develop and sustain positive relationships with community businesses, sponsors, donors, volunteers, patrons and visitors
  • Responsible for fostering, maintaining, and organizing arts outreach within the various sectors of the community including public schools, social service agencies, foundations , and other community organizations
    • Identifies and develops relationships with organizations that will potentially benefit from direct arts outreach
    • Coordinates residencies using local and touring artists including location scheduling, artist communications, staffing, equipment/supplies delivery, hospitality, educational materials, and publicity
    • Develops and delivers community arts projects that connect connect the local community to the arts
    • Actively identifies populations of underserved individuals and determines courses of action to incorporate those populations into our outreach efforts
    • Develops and manages budgets for outreach programs to ensure grant compliance and financial oversight of spending
    • Evaluates the effectiveness of programs; completes required grant evaluations
    • Develops relationships with local and regional artist educators to support art workshops and creative opportunities – both paid and free – for community members of all ages
    • Coordinate with other staff members to create annual calendar of arts classes, community arts shows, and free arts programs at the arts center
    • Maintains an active database of qualified local artists to lead art classes and workshops
    • Working with the Marketing Manager, create publicity and marketing campaigns to ensure patron participation and to meet revenue targets
    • Coordinates speakers and logistics for the Bellman Brownbag Series (once a month during the school year), and makeSPACE Author Talks (once a month during the school year)
    • Coordinates staffing, supply purchases, and set-up for classes and workshops
    • Develops programming, and coordinates staffing, volunteers, scheduling, and supply orders for the Big Read program (every other year)
  • Responsible for donor and sponsor recruitment, development and record maintenance
    • Actively recruits new sponsors through local businesses, foundations, and community groups
    • Actively grows and maintain current donor levels
      • Identifies and develops relationships with individual donors, foundations, and business sponsors to financially support the Matthews through cash support or in-kind donations
  • Responsible for nurturing and growing the volunteer base of the arts center to support delivery of outstanding arts opportunities and events in our community
    • Actively recruits new volunteers through local businesses and community groups
    • Manages the volunteer database ensuring that the information is accurate and timely
    • Works with the Marketing Manager to promote volunteerism through social media, PR outlets, and events
    • Works with individual volunteers to identify opportunities for engagement that are meaningful and fulfilling to them
    • Trains and schedules volunteers for events
      • Develops an active appreciation program for dedicated volunteers
  • Manages all events including musical performances, community theatre performances, film festivals
    • Schedules volunteers
      • Directs volunteers to ensure patron satisfaction and smooth event operations including set-up, box office, ushering, and cash handling
    • Greets and assists event patrons
    • Ensures closing procedures are completed and facilities are secured at the end of events
  • Administers the annual Festival in the Park event
    • Recruiting vendors and managing records
    • Managing entertainment, food vendor, children’s activities and beer garden coordinators
    • Scheduling of events
    • Training of volunteers
    • Overseeing budget and managing revenue and expense targets
    • Strategically looking at expense and income to guarantee a profitable event
    • Working the festival and managing all details for the three days the event takes place
    • Working with the Marketing Manager to promote the event on various festival listing websites
      • Coordinating administrative work around vendor records and files
    • Assigning booths and sending acceptance/rejection letters
      • Gathering and coordinating materials and equipment necessary for festival
    • Working with City on details around parking and park usage
    • Marking of booth spaces in park and general problem solving around vendor booth coordination
    • Coordinating material transport
    • Coordinating with individuals responsible for food vendor and beer garden set-up
    • Preparing all payments and invoices after the festival in preparation for fiscal year close
  • Supports overall activities at the arts center including staffing, ticket purchases and POS sales.

Physical Requirements:

  • Candidate must be able to lift up to 50 pounds, be comfortable climbing ladders, negotiate gallery basement stairs, move tables and theatre chairs, and stand/walk for an extended period of time outside
  • Candidate must have access to reliable transportation for off-site residencies and events


    • Ideally, candidate will have experience in planning and leading events or programs that involve multiple age groups and abilities. Must demonstrate ability to think creatively in program, sponsorship and volunteer development
    • Undergraduate degree with a record of academic achievement is preferred; extensive work experience in related fields may be substituted for a degree